"Occupational Health and Safety Management System"
Occupational health and safety management system audit specifications
This standard proposes requirements for an occupational health and safety management system, which aims to enable an organization to control occupational health and safety risks and improve its performance. It did not propose specific occupational health and safety performance criteria, nor did it make specific provisions for designing a management system.
This standard applies to any organization that has the following desires:
A) Establish an occupational health and safety management system to eliminate or reduce the occupational health and safety risks that employees and other related parties may face due to organizational activities;
B) Implement, maintain and continuously improve the occupational health and safety management system;
C) Make yourself confident that you can comply with the declared occupational health and safety policy;
D) Confirm this conformity to the outside world;
E) Seek certification of its occupational health and safety management system from external organizations;
F) Self-assessment and declaration of compliance with this standard.
All requirements in this standard are intended to be included in any occupational health and safety management system. The degree of its application depends on the organization's occupational health and safety policy, the nature of activities, the risks and complexity of operations and other factors.
This standard is aimed at occupational health and safety, not product and service safety.
2, normative reference
The clauses in the document become clauses of this standard after being quoted in this standard. For dated reference documents, all subsequent amendments (excluding errata content) or revisions do not apply to this standard. However, all parties that have reached an agreement based on this standard are encouraged to study whether the latest versions of these documents can be used . For undated references, the latest version is applicable to this standard.
GB/T19000-2000 Quality Management System Foundation and Terminology (idt ISO9000:2000)
3, terms and definitions
The following terms and definitions apply to this standard.
Unexpected circumstances that cause death, disease, injury, damage or other loss.
See the definition in 3.9.1 of GB/T 19000-2000.
3.3 continual improvement
In order to improve the overall performance of occupational health and safety, in accordance with the occupational health and safety policy, organize the process of strengthening the occupational health and safety management system.
Note: This process does not have to happen in all areas of the activity at the same time.
may cause injury or disease, property damage, work environment damage, or a combination of these conditions.
3.5 hazard identification
The process of identifying the existence of a hazard and determining its characteristics.
Circumstances that cause or may cause an accident.
Note: An event that does not result in disease, injury, damage or other loss can also be called "near-miss" in English. In English, the term "incident" includes "near-misses".
3.7 interested parties
Individuals or groups related to or affected by the organization’s occupational health and safety performance.
Any deviation from work standards, practices, procedures, regulations, management system performance, etc., the result can directly or indirectly lead to injury or disease, property damage, work environment damage, or a combination of these.
The purpose of the organization in terms of occupational health and safety performance.
3.10 occupational health and safety (OHS)
Conditions and factors affecting the health and safety of employees, temporary workers, contractors, visitors and other personnel in the workplace.
3.11 occupational health and safety management system (OHSMS)
A part of the overall management system that facilitates the organization's management of occupational health and safety risks related to its business. It includes the organizational structure, planning activities, responsibilities, and responsibilities required to formulate, implement, implement, review and maintain occupational health and safety policies. Practices, procedures, processes and resources.
See the definition in 3.3.1 of GB/T 19000-2000.
Note: For organizations with more than one operating unit, a single operating unit can be regarded as an organization.
Based on the occupational health and safety policy and objectives, the measurable results of the occupational health and safety management system related to the organization's occupational health and safety risk control.
Note 1: Performance measurement includes occupational health and safety management activities and results measurement.
Note 2: "Performance" can also be referred to as "performance".
The combination of the possibility and consequence of a certain dangerous situation.
3.15 risk assessment
The whole process of assessing the magnitude of the risk and determining whether the risk is tolerable.
The state of exempting unacceptable risk of damage.
3.17 tolerable risk
According to the organization's legal obligations and occupational health and safety policy, the risk has been reduced to the acceptable level of the organization.
4. Elements of occupational health and safety management system
4.1 General requirements
The organization shall establish and maintain an occupational health and safety management system. Chapter 4 describes the requirements for the occupational health and safety management system 4.2 Occupational health and safety policy
The organization should have an occupational health and safety policy approved by the top management. The policy should clearly state the overall objectives of occupational health and safety and the commitment to improve occupational health and safety performance.
Occupational health and safety policy should:
A) The nature and scale of occupational health and safety risks suitable for the organization;
B) Including a commitment to continuous improvement;
C) Including the organization's commitment to at least comply with current occupational health and safety regulations and other requirements accepted by the organization;
D) Documented, implemented and maintained;
E) communicate to all employees to make them aware of their occupational health and safety obligations;
F) can be obtained by related parties;
G) Regular review to ensure that it remains relevant and appropriate to the organization.
4.3.1 Planning for hazard identification, risk assessment and risk control
The organization shall establish and maintain procedures to continuously identify hazards, evaluate risks and implement necessary control measures. These procedures should include:
Regular and non-routine activities;
The activities of all personnel entering the workplace (including contractors and visitors);
Facilities in the workplace (whether provided by the organization or by outsiders).
The organization shall ensure that when establishing occupational health and safety goals, consider the results of these risk assessments and the effects of control, document this information and update it in time.
The organization’s hazard identification and risk assessment methods should:
Determine according to the scope, nature and time limit of the risk to ensure that the method is proactive rather than reactive;
Prescribe the risk classification and identify the risks that can be eliminated or controlled by the measures specified in 4.3.3 and 4.3.4;
is compatible with the operating experience and the ability of the risk control measures taken;
Provide input information for determining facility requirements, identifying training needs and/or conducting operational control;
provides for the monitoring of required activities to ensure their timely and effective implementation.
4.3.2 Regulations and other requirements
The organization shall establish and maintain procedures to identify and obtain applicable regulations and other occupational health and safety requirements.
The organization shall update relevant regulations and other required information in a timely manner, and communicate this information to employees and other relevant parties.
The organization shall establish and maintain documented occupational health and safety goals for all relevant internal functions and levels. If feasible, the target should be quantified.
When establishing and reviewing occupational health and safety goals, the organization shall consider:
Regulations and other requirements;
Occupational health and safety hazards and risks;
Alternative technical solutions;
Financial, operational and business requirements;
The opinions of interested parties.
The goal should be consistent with the occupational health policy, including a commitment to continuous improvement.
4.3.4 Occupational Health and Safety Management Plan
The organization shall formulate and maintain an occupational health and safety management plan to achieve its goals. The plan should include documented;
A) Responsibilities and authorities of relevant functions and levels assigned to the organization to achieve the goals;
B) Methods and timetable for achieving the goals.
The occupational health and safety management plan shall be reviewed regularly and within planned time intervals. When necessary, the occupational health and safety management plan shall be revised in response to changes in the organization's activities, products, services or operating conditions.
4.4 Implementation and operation
4.4.1 Structure and responsibilities
Personnel engaged in management, execution and verification work that have an impact on the occupational health and safety risks of the organization’s activities, facilities and processes shall determine their roles, responsibilities and authorities, document them, and communicate them to facilitate occupational health and safety management.
The ultimate responsibility for occupational health and safety is assumed by the top management. The organization shall appoint a member of the top management (such as a member of the board of directors or executive committee of a large organization) to assume specific responsibilities as a representative of the management, to ensure that the occupational health and safety management system is implemented correctly, and in all positions and positions within the organization. The scope of operation implements various requirements.
The manager shall provide the necessary resources for the implementation, control and improvement of the occupational health and safety management system.
Note: Resources include human resources, special skills, technology and financial resources.
The managerial representative of the organization should have clear roles, responsibilities and authorities to:
A) Ensure the establishment, implementation and maintenance of occupational health and safety management system requirements in accordance with this standard;
B) Ensure that the occupational health and safety management system performance report is submitted to the top management for review and provide a basis for improving the occupational health and safety management system.
All personnel who assume management responsibilities should demonstrate their commitment to continuous improvement of occupational health and safety performance.
4.4.2 Training, awareness and ability
For those whose work may affect the occupational health and safety in the workplace, they should have the corresponding working ability. In terms of education, training and/or experience, the organization shall make appropriate provisions for its capabilities.
The organization shall establish and maintain procedures to ensure that employees at all relevant functions and levels are aware of;
The importance of meeting the requirements of occupational health and safety policies, procedures and occupational health and safety management systems;
The actual or potential occupational health and safety consequences in work activities, as well as the occupational health and safety benefits brought by the improvement of personal work;
Roles and responsibilities in implementing occupational health and safety policies and procedures and realizing occupational health and safety management system requirements, including emergency preparedness and response requirements (see 4.4.7);
The potential consequences of deviation from the prescribed operating procedures.
Training procedures should consider different levels:
Responsibilities, ability and education level;
4.4.3 Negotiation and communication
The organization shall have procedures to ensure that it communicates with employees and other relevant parties on relevant occupational health and safety information.
The organization shall document the arrangements for employee participation and negotiation, and notify relevant parties.
Participate in the formulation and review of risk management policies and procedures;
Participate in discussing any changes affecting occupational health and safety in the workplace;
Participate in occupational health and safety affairs;
Understand who is the employee representative and designated manager representative for occupational health and safety (see 4.4.1).
The organization shall establish and maintain the following information in an appropriate medium (such as paper or electronic form):
A) Describe the core elements of the management system and their interactions;
B) Provide access to related documents.
Note: It is important to keep the number of documents as small as possible in accordance with the requirements for effectiveness and efficiency.
4.4.5 Document and data control
The organization shall establish and maintain procedures to control all documents and information required by this standard to ensure:
A) Documents and information are easy to find;
B) Periodically review the documents and materials, revise them if necessary, and confirm their suitability by authorized personnel;
C) For all positions that are critical to the effective operation of the occupational health and safety system, the current version of the relevant documents and information can be obtained;
D) Timely withdraw invalid documents and materials from all distribution and use places, or take other measures to prevent misuse;
E) Appropriate identification of archive files and materials retained for the purpose of laws and/or information retention.
4.4.6 Operation control
The organization shall identify operations and activities related to the identified risks that require control measures. The organization shall plan for these activities (including maintenance work) and ensure that they are performed under the specified conditions by the following methods:
A) Establish and maintain documented procedures for operating conditions that may lead to deviations from occupational health and safety policies and objectives due to lack of documented procedures;
B) Specify operating criteria in the program;
C) For the identified occupational health and safety risks in the goods, equipment and services purchased and/or used by the organization, establish and maintain procedures, and notify the suppliers and contractors of the relevant procedures and requirements.
D) Establish and maintain procedures for the design of workplaces, processes, devices, machinery, operating procedures and work organization, including consideration of adapting to human abilities in order to fundamentally eliminate or reduce occupational health and safety risks.
4.4.7 Emergency preparedness and response
The organization shall establish and maintain plans and procedures to identify potential incidents or emergencies and respond to them in order to prevent and reduce possible diseases and injuries.
The organization shall review its emergency preparedness and response plans and procedures, especially after an incident or emergency.
If feasible, the organization should also periodically test these procedures.
4.5 Inspection and corrective actions
4.5.1 Performance measurement and monitoring
The organization shall establish a maintenance program to conduct routine monitoring and measurement of occupational health and safety performance. The procedure should specify:
Qualitative and quantitative measurement suitable for the needs of the organization;
The monitoring of the degree of satisfaction of the organization's occupational health and safety goals;
Proactive performance measurement, that is, monitoring whether it meets the occupational health and safety management plan, operating guidelines and applicable regulatory requirements;
Passive performance measurement, that is, to monitor accidents, diseases, incidents 1) and other historical evidence of poor occupational health and safety performance;
Record sufficient monitoring and measurement data and results to facilitate subsequent analysis of corrective and preventive measures.
If equipment is required for performance measurement and monitoring, the organization shall establish and maintain procedures to calibrate and maintain such equipment, and keep records of calibration and maintenance activities and their results.
4.5.2 Accidents, incidents, non-conformities, corrective and preventive measures
1) Including "near-miss" in 3.6 Note
The organization shall establish and maintain procedures to determine relevant responsibilities and authorities in order to:
A) Processing and investigation:
B) Take measures to reduce the impact of accidents, incidents or non-conformities;
C) Take corrective and preventive measures and complete them;
D) Confirm the effectiveness of the corrective and preventive measures taken.
These procedures should require that all proposed corrective and preventive measures should be reviewed through the risk assessment process before they are implemented.
Any corrective or preventive measures taken to eliminate the actual and potential causes of nonconformity shall be adapted to the severity of the problem and the occupational health and safety risks faced.
The organization shall implement and record any changes to the documented procedures due to corrective and preventive actions.
4.5.3 Records and record management
The organization shall establish and maintain procedures to identify, preserve and dispose of occupational health and safety records and audit and review results.
Occupational health and safety records should be clearly written, clearly marked, and related activities can be traced back. The preservation and management of occupational safety records should be easy to check and avoid damage, deterioration or loss. The retention period shall be specified and recorded.
Records shall be kept in a manner suitable for the system and organization to verify compliance with the requirements of this standard.
The organization shall establish and maintain audit plans and procedures, and conduct regular occupational health and safety management system audits to:
A) Determine whether the occupational health and safety management system:
1) Comply with the planning arrangements for occupational health and safety management, including meeting the requirements of this standard;
2) Has been properly implemented and maintained;
3) Effectively meet the organization's policies and goals;
B) Review the results of previous audits;
C) Provide information on audit results to managers.
The audit plan, including the schedule, should be based on the risk evaluation results of the organization's activities and the results of previous audits. The audit procedure should include not only the scope, frequency, methods and capabilities of the audit, but also the responsibilities and requirements for conducting the audit and reporting the audit results.
If possible, the audit should be conducted by a person who is not directly responsible for the activity being audited.
Note: "Persons who are not directly responsible" here does not mean that they must be from outside the organization.
4.6 Management Review
The top management of the organization shall review the occupational health and safety management system at specified time intervals to ensure the continuous suitability, adequacy and effectiveness of the system. The management review process should ensure that necessary information is collected for management to evaluate. The management review shall be documented.
The management review shall point out the policies, objectives and other elements of the occupational health and safety management system that may need to be modified based on the results of the occupational health and safety management system audit, environmental changes and commitment to continuous improvement.